Home » Maintain™ – Fleet Maintenance Software » Fleet Expense Tracking

Maintain™ includes a robust fleet expense tracking module designed to identify high-cost units and improve asset life cycle replacement decisions based on total costs or current utilization levels.

Identify recall work, warranty work or non-warranty work
Import from other applications or export records for archiving or additional analysis
Generate expense reports across your entire fleet, including cost per mile
Identify cost trends or maintenance needs with older vehicles
Compare costs across your entire vehicle fleet

Fleet Expense Tracking & Reporting

By comparing costs and identifying trends, Maintain can help you determine if you are spending too much on preventive maintenance, servicing your vehicles too frequently or have vehicles that are consuming abnormal amounts of fuel.

Review all expenses by period
Compare fuel economy or costs per mile across vehicles
Review weekly, monthly or annual service costs
Export a list of vehicles
Review taxable expenses

Cost Per Mile

Fuel Economy

Vehicle List

Annual Tax Report

Detailed Fleet Expense History

Keep track of your fleet vehicle’s service history, including oil changes, tire rotations, routine maintenance, payments or parts & accessories is one of the most important things you can do to maintain your vehicle’s safety, reliability and value. Enter as many or as few details as you need. Store receipts. Mark records as taxable. Breakdown cost details.

Service & Repair History
Parts & Accessory History
Tire Management Data
Vendor Payment History

Surplus Management

Fully-documented vehicle service history is the surest way to maximize surplus and disbursement value of dead-lined fleet vehicles. Share a complete vehicle service history with prospective auction bidders.

Maintain includes a surplus “virtual window sticker” that posts as a public webpage for prospective surplus auction bidders.

Increase auction bids by 10%
Fully-documented maintenance history
Validate MPG history

Reduce Fuel Costs

Verify Time On Job

Recover Stolen Equipment

Increase Fleet Efficiency

Improve Customer Service

Improve Safety & Security

Improve Productivity

Go Green

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Expense Tracking